Host Responsibilities & Restrictions
Speaker Bill Grimmette
Host organizations for Speakers Bureau events must:
- Offer Speakers Bureau events in a handicapped accessible facility, and the program publicity must say that sign language interpretation is available with advance notice. MHC will provide for interpretation, if there is two-week notice.
- Make arrangements with the speaker regarding video and sound equipment, set-up needs, program format, description of expected audience, driving directions, and procedures in the event of cancellation.
- Provide Speakers Bureau programs at no charge to attendees and make the event open to the public.
- Attract an audience of at least 25 people to any Speakers Bureau event. Actively publicize the program to the general public in addition to your organization's constituency. Host organizations are strongly encouraged to attract a larger audience by partnering with additional groups.
- If planning to videotape or audiotape the presentation, obtain written permission directly from the speaker.
- Acknowledge Maryland Humanities Council support in all publicity, use the MHC logo, acknowledge MHC sponsorship in introductory remarks at the event, and display the MHC poster during the event.
- Distribute and collect audience survey forms provided by MHC.
- Submit final report forms to MHC – event review, cost share report, cards for gift certificate drawing and copies of attendee survey forms – within five days of the program’s conclusion. Forms and instructions for these reports will be provided to host organizations along with the letter of confirmation.
Host organizations for Speakers Bureau events must not:
- Use the speakers as advocates for a cause promoting an organization's agenda.
- Request speakers to give presentations for events limited to an organization's membership, fundraising events, business meetings, luncheon or dinner meetings, awards ceremonies, religious services.
- Exclude any person from attending or participating on the basis of race, color, religion, national origin, disability, sex, sexual orientation, or age.
- Be debarred or suspended or otherwise excluded from or ineligible for participation in federal assistance programs in violation of regulations implementing Executive Order 12546, "Debarment and Suspension."